Download and install Mozilla Thunderbird

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Thunderbird is a much safer email program to use than Outlook Express. It is geared to protect you against viruses, spyware, and other harmful programs found in junk email. The program is free, and has a great spam filter built in.

Instructions

1. Visit the Mozilla Thunderbird Download Page and click "Free Download". When asked where to save the file, save it under My Documents.
2. When the download is completed, choose to "Open" or "Run" the file. The installer will then launch.
3. A window comes up telling you to close out all other Windows programs (software) before continuing. Once you have done that, click the [NEXT] button.
4. You must accept the license agreement before continuing. Once you have checked off the "I accept the terms of the License Agreement", you can click [NEXT]
5. Just choose the "Standard" installation and click [NEXT]
6. A quick summery comes up to review your installation. Click [NEXT] to continue.
7. Click [Finish] and Thunderbird will start.

Configuring your new email account

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Information needed

• Email Address (info@yourname.com)
• Login (yourdomain.yourname)
• Password (123xzy)
• Domain Name (yourname.com)
• SMTP Server & Authentication Login Username and Password
  (Get this from your ISP)

Why SMTP Authentication? Due to the recent rise in SPAM and viruses online, many Internet providers (ISP's) have been forced to block everybody from sending emails through mail servers other then theirs. This way they can keep an eye on the outgoing mail of their customers. This is why you must contact your Internet provider (ISP) to get their SMTP server address, along with your account username and password.

!!IMPORTANT!! How to test your new email account: Once you have configured your new email account, it is important to run a test to be sure you can both send and receive emails and that people can reply to your emails. To do this, email yourself a test from this new account (email from yourname@domain.com to yourname@domain.com). In a couple minutes you should receive your test. Then your next step is to reply to that test, which will send you a 2nd test. If you receive that second test it means you can send, receive and others can reply to your emails and that your account is working.

Configure Mozilla Thunderbird

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OPTION #1 - Add a new account

1. Open Thunderbird
2. Goto the [Tools] menu
3. Choose [Account Settings]
4. A window comes up that lets you configure/add/remove accounts. You'll want to add a new account, so click the [Add Account] button
5. Type in your name and click [NEXT]
6. Type in your new email address and click [NEXT]
7. Type in your domain name (Do NOT include 'www') in the POP Server field, and type in your SMTP address into the SMTP Server field, then click [NEXT]
8. Choose "Email Account" and click [NEXT]
9. Type in your name and email address and click [NEXT]
10. On the next scree, type in your domain name (yourname.com) under the "Incoming Server" field, and click [NEXT]
11. On the next scree, type in your account username (domain.user) into the "Incoming User Name" field, and the User Name to your ISP account in the Outgoing User Name fields, and click [NEXT]
12. Type in the name for this account (you can make one up), then click [NEXT]
13. Click [FINISH]
14. To close out the Account Settings window, click the [OK] button.

Configure Outlook Express

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OPTION #1 - Change current account settings

1. Open Outlook Express
2. Goto the [Tools] menu
3. Choose [Accounts]
4. Click on the [Mail] tab
5. Choose the old email account in the list, and click [Remove]
6. Click -Add- then choose [Mail]
7. Type in your name and click [NEXT]
8. Type in your new email address and click [NEXT]
9. Type in your domain name (Do NOT include 'www') in the POP Server field, and type in your SMTP address into the SMTP Server field, then click [NEXT]
10. Type in your username (account name) and password, then click [NEXT]
11. Click [FINISH]
12. Click on your account and then click [Properties]
13. Click on the [Servers] tab
14. Under [Outgoing Mail Server] click the checkbox next to "My server requires authentication"
15. Next to that checkbox, click the [Settings...] button
16. Click "Log on using" and fill in the following username and password with the same username and password as your account with your Internet provider (ISP)
17. Be sure there is a checkmark next to "Remember password"
18. Click [OK] to close out the "Outgoing Mail Server" window
19. Click [OK] to close out the "Properties" window
20. Click [Close] to close out the "Internet Accounts" window

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OPTION #2 - Add new account to current identity

1. Open Outlook Express
2. Goto the [Tools] menu
3. Choose [Accounts]
4. Click on the [Mail] tab
5. Click -Add- then choose [Mail]
6. Type in your name and click [NEXT]
7. Type in your new email address and click [NEXT]
8. Type in your domain name (Do NOT include 'www') in the POP Server field, and type in your SMTP address into the SMTP Server field, then click [NEXT]
9. Type in your username (account name) and password, then click [NEXT]
10. Click [FINISH]
11. Click on your account and then click [Properties]
12. Click on the [Servers] tab
13. Under [Outgoing Mail Server] click the checkbox next to "My server requires authentication"
14. Next to that checkbox, click the [Settings...] button
15. Click "Log on using" and fill in the following username and password with the same username and password as your account with your Internet provider (ISP)
16. Be sure there is a checkmark next to "Remember password"
17. Click [OK] to close out the "Outgoing Mail Server" window
18. Click [OK] to close out the "Properties" window
19. Click [Close] to close out the "Internet Accounts" window

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OPTION #3 - Setup new account as a seperate identity

1. Open Outlook Express
2. Goto the [File] menu
3. Choose [Identities] then [Add New Identity]
4. Type in the name of your new account and click [OK]
5. Click [YES] to switch to the new account
6. Type in your name and click [NEXT]
7. Type in your new email address and click [NEXT]
8. Type in your domain name (Do NOT include 'www') in the POP Server field, and type in your SMTP address into the SMTP Server field, then click [NEXT]
9. Type in your username (account name) and password, then click [NEXT]
10. Click [FINISH]
11. Goto the [Tools] menu
12. Choose [Accounts]
13. Click on the [Mail] tab
14. Click on your account and then click [Properties]
15. Click on the [Servers] tab
16. Under [Outgoing Mail Server] click the checkbox next to "My server requires authentication"
17. Next to that checkbox, click the [Settings...] button
18. Click "Log on using" and fill in the following username and password with the same username and password as your account with your Internet provider (ISP)
19. Be sure there is a checkmark next to "Remember password"
20. Click [OK] to close out the "Outgoing Mail Server" window
21. Click [OK] to close out the "Properties" window
22. Click [Close] to close out the "Internet Accounts" window

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CHANGE SMTP PORT TO 2525

Thunderbird: Goto your [tools] menu, and choose [account settings]. Under "Outgoing Server (SMTP)", select your server and click [edit]. Change the port to 2525, and click [ok] to save your changes.

Outlook Express: Goto your [tools] menu, and choose [accounts]. Click the [mail] tab, then select your account, and click [properties]. Click the [advanced] tab, and enter in 2525 under the SMTP's port. Click [ok] to save changes.

There are many effective ways to prevent SPAM (junk mail) from ending up in your inbox. The first step is to never post your email address online, as spammers use robots to scan Web sites all over the Internet and then harvest email addresses and add them to their spam databases. Taking this one step can prevent your email address from being added to an endless list of spammer's databases. Once a spammer sends you email and finds that it does not bounce... you're considered a 'working address' and as a result, they sell that list to more spammers. When designing Web sites, we encrypt our client's email addresses, which invisable to the visitor, but will cause the spam bots to overlook that address and never add it to their database.

Boldt Design is based in Traverse City, Michigan but serves the Northern Michigan area and beyond. You can reach us at (231) 946-5845 or fill out our online contact form.